Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: Civic Rights in a Digital Age; Gender Equality, Diversity and Inclusion, and Climate Justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.
To meet this objective, Hivos continuously seeks to partner with competent suppliers and service providers for supply of various goods and provision of various services.
What we are looking for
Hivos – supplier pre-qualification categories for FY 2022/2023
A. Category 1 – Supply of goods – HFEA/SG/2022-2023
Ref No. and CATEGORY
SOG1 Supply of General office Stationery
SOG2 Supply of ICT Hardware, Software, Accessories and Consumables
SOG3 Supply of Electric Appliances, Fittings and other related items
B. Category 2 – Services – HFEA/PS/2022-2023
Ref No. and CATEGORY
SERV1 Provision of Cleaning, Fumigation and Sanitary Services
SERV2 Provision of Courier services
SERV3 Provision of Hotels, Conference and Accommodation Services
SERV4 Provision of Office Repairs and Renovations
SERV5 Provision of Catering Services
SERV6 Provision of WAN and Internet Networking Services
C. Category 3 – Consultancy / specialized services – HFEA/CS/2022-2023
Ref No. and CATEGORY
CONSL1 Provision of Proposal Writing Services (Donor related)
CONSL2 Provision of Carbon Monitoring Services
CONSL3 Provision of Projects Mid and end term reviews
CONSL4 Provision of Projects Baseline Surveys
CONSL5 Provision of Rapporteur Services
D. Category 4 – Communication services – HFEA/CCS/2022-2023
Ref No. and CATEGORY
COMS1 Provision of Event-based Videography & photography
COMS2 Provision of documentary and film services
COMS3 Provision of illustration, cartooning and animation services
COMS4 Provision of copy editing services
COMS5 Provision of Editorial and Printing Services: design and printing of artwork
COMS6 Provision of Branded communications merchandise: pens, mugs, bags, hoodies, calendars, t-shirts, fridge magnets etc.
COMS7 Provision of gift packs
COMS8 Provision of translation services: English to French
COMS9 Provision of communications training services: media interviews, storytelling, brand positioning, social media engagement etc.
COMS10 Provision of social media pushing services
What to do
Please fill out this questionnaire.
In addition, the following documents will be reviewed as part of the received tender bids from all prospective organizations, please see detailed list of requirements in “Supplier Pre-qualification Requirements HIVOS 2022”:
i) Company Profile
ii) Tax Compliance Certificate of the Company
iii) Certificate of Incorporation for the Company
iv) Audited financial reports for the past three years for the Company
v) Certification from relevant governing authority for the category bidding for.
vi) At least three (3) references of organizations in the development sphere for similar services rendered.
Bids indicating i) The Reference Number and ii) Category Heading should be sent in via email procurement-ea@hivos.org by 5:00pm July 15, 2022. They should be addressed to:
The Procurement Prequalification Committee, Hivos
P.O. Box 19875-00202
ACS Plaza, Lenana Road
Nairobi, Kenya
Any Tender documents received after the above deadline shall be automatically rejected. Hivos reserves the right to accept or reject any application and is not bound to give reasons for its decisions.
For any inquiries please send an email to procurement-ea@hivos.org and address it to The Secretary, Procurement Prequalification Committee, HIVOS
Please include a contact person for the company presenting the bid and their telephone number, as the winning bidders will be contacted by phone. Canvassing will lead to automatic disqualification.
We particularly welcome tender applications from people who identify as being part of one or more of the rightsholder groups i.e. Women, LGBTIQ+, Persons with disabilities, Youth & Elderly and Indigenous & ethnic minorities.
