We are looking for an enthusiastic, proactive colleague who gets energy from supporting and organizing projects and activities. A candidate who enjoys working with many different colleagues from diverse backgrounds, able to multi-task and prioritize workload.
Job Purpose
The Project Assistant will provide operational, financial and administrative organization work according to the requirements and procedures of the Hivos organization.
- Assists Program Manager
- Assists in preparation and dissemination of contracts for partners and consultants created on Hivos program management system (All Solutions).
- Processes financial and operational data and supports Finance Officer/Manager
- Monitors reporting schedules and requirements
- Organizes meetings, (including coordinating and sending agenda), events, travel and logistics.
- Maintains administrative systems and reporting schedules.
- Supports internal and external communications.
- Provides operational support to the project/program.
- Helps improve administrative processes
- Communicates project-related matters with both internal and external stakeholders and ensure a timely follow-up.
Profile and Skills
- Good command of English is essential with Dutch as a Pré.
- At least 4-6 years of relevant work experience in the field of project assistance & administration
- Relevant level of thinking/education in secondary vocational education or higher.
- Able to work independently, and is detailed, organized and result-oriented and able to perform many different tasks under pressure and time constraints.
- Handles coordination and implementation of multiple projects simultaneously
- High level of integrity and a good sense of cross-cultural communication
- Experienced with sensitive information or working in difficult operational environments
- Computer literate, in particular MS Word, Excel, PowerPoint and SharePoint
What we offer
In this position you will work at the Hivos’ office in the city center of The Hague. We offer a stimulating work environment in a professional international organization with very dedicated staff. We offer a local contract based on Hivos local labor conditions, with remuneration commensurate with the experience and expertise.
We provide a laptop and travel expenses according to our commuting policies, as well as participation in our pension fund. Flexible working arrangements to be discussed.
Want to apply?
Please submit a cover letter (maximum 1 page) and CV (maximum 2 pages) as soon as possible by clicking the ‘Apply here’ button. Applications are being received until September 20th, 2026, 23.59 CET.
Candidates are highly encouraged to provide a clear track record of results in their CV and to use their cover letter to clearly and concisely address the requirements of the role elaborated above.
If you are selected for the final stage of the selection process, please note that professional references will be asked for from your previous employers, and a safeguarding vetting will be done, in accordance with the Misconduct Disclosure Scheme’s requirements, which Hivos has endorsed.
A police clearance (VOG) may be required (where the position requires it, and national laws allow it). Exceptions will only be made if there is prohibition of local legislation or when the candidate is unable to obtain police clearance due to activities on LGTB+ and Human Rights.
We may check social media – unless applicants state they do not wish us to do so. Accuracy of information in the curriculum vitae will also be checked
Kindly note that you must be in possession of a valid work permit for the Netherlands.
