Context

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

Together with them, we are working on three impact areas:

1. Gender equality, diversity and inclusion
2. Climate justice
3. Civil rights in a Digital Age

Job Context

As a Project Assistant, you will support the Program/Project management in the operational, financial, events management, communication, and administrative organization of the projects in accordance with the requirements and procedures of Hivos.

You ensure that the project administration is in order and the projects are properly registered in the system. You monitor work processes, support logistical matters, initiate payments and communicate about project-related matters within and outside the organization. In addition, you support the department with administrative and logistical matters.

You will support the global programs for HUB Global Office in The Hague together with coalition partners and local organizations. These programs are funded by various donors.

In this position, you will be part of an international team. In addition to your direct colleagues in The Hague, you will work closely with direct colleagues spread across the world. You report to the HUB Global Office Director.

We are looking for an enthusiastic, proactive colleague who gets energy from supporting and organizing projects and activities. Who enjoys working with many different colleagues, taking on many different things and being a spider in the web.

Responsibilities

Processing project information and monitoring work processes

You are responsible for entering and processing financial and other administrative data in our standard system for projects and programs. In addition, you initiate part of the project payments. You monitor reporting schedules and requirements.

Logistical tasks

You support logistical and administrative activities such as travel, organizing meetings and events and fulfilling information needs from the team.

Support for the department

You organize and keep track of meetings, coordinate and send out the agenda and keep track of departmental schedules as well as assist with minutes and notes from meetings ensuring they capture key take-aways for implementation

Communication

You communicate project-related matters with both internal and external stakeholders and ensure a good follow-up.

Quality improvement

You help to improve work processes and participate in quality improvement projects and activities in the organization.

Your profile

We are looking for a project assistant that has the following to offer:

1. Good command of English is essential with Dutch as a Pré.
2. Relevant work experience in the field of project assistance & administration
3. Relevant level of thinking/education in secondary vocational education or higher.
4. Result-oriented and able to perform many different tasks in a short time.
5. High level of integrity and a good sense of cross-cultural communication

What we offer

In this position you will work at Hivos’ Global Office in the city center of The Hague. This will be the primary location with most other Hivos program staff to be located there as well.

We offer a contract for 36 hours per week based on Hivos Global Office labor conditions. The salary ranges from €2931,36 to €3.757,56 gross per month based on a 36-hour work week (adjusted pro rata).

We provide a laptop and travel expenses according to our commuting policies, as well as participation in our pension fund. Hivos additionally works according to a 50/50 schedule, which means you may work from home during half of your contract hours.

How to apply

Please submit a cover letter and CV by May 15th, 2025, at the latest, by clicking on the ‘Apply here’ button. Only short-listed candidates will be contacted.

APPLY HERE

* Kindly note that you have to be in possession of a valid work permit for the Netherlands.

Candidates are highly encouraged to provide a clear track record in their CV and description in cover letter that matches the requirements of the position elaborated above.

Due to the anticipated volume of applications, we regret that we can only respond to shortlisted candidates.

Hivos reserves the right to close the position before the application deadline if a suitable candidate is identified. Interested candidates are encouraged to apply as early as possible.

If you are selected for the final stage of the selection process, please note that professional references and a certificate of conduct (VOG) will be requested due to our Safeguarding Policy. Exceptions will only be made if there is a local legislation prohibition or when the candidate is unable to obtain such a certificate due to activities on LGTBIQ+ and Human Rights. We may check social media – unless applicants state they do not wish us to do so. Accuracy of information in the curriculum vitae will also be checked. Hivos is an equal opportunity employer and encourages diverse candidates – such as women and LGBTQIA+ people, persons with disabilities, and persons from negatively racialized groups – to apply.