Terms of reference for documentation of success stories: Empower@Scale Project

February 16, 2022

About Hivos

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

Empower@Scale Project

The project is being implemented by a Consortium with Oxfam Novib as a lead partner. Funded by the International Fund for Agricultural Development (IFAD), the project seeks to propose a mechanism for facilitating the set-up and professionalisation of Empowerment Learning Centres (ELC) engaging with IFAD-supported projects and other actors for capacity development on Household Methodologies (HHM) like Gender Action Learning System (GALS) maintaining key principles such as gender equality, empowerment, and participation.

Why documentation of success stories?

The project (now at its close-out stage) plans to document experiences (stories of change, outcome harvesting, and success stories), and make these available to champions across the 3 countries implementing the project and to all organization interested in GALS, including IFAD projects.


This exercise will be conducted in Kenya. We will adopt the Most Significant Change (MSC) Technique where the graduated GALs champions from our Empower Learning Centers (ELCs) in Meru and Makueni Counties will identify stories of change worth documentation due to their significance. These stories will further be subjected to a panel of designated stakeholders (GALs champions, project staff, community members) through a Focus Group Discussion (FGD) for the systematic selection and construction of the most significant of these stories. These stories will then be packaged by the documentation consultant in ‘Stories of Change’ booklet for sharing in the Global Platform as well as other related platforms for learning.

Expected outputs

The expected outputs/deliverables from this assignment are;

  • Stories of Change Booklet

    Document and produce at least 7 success human-interest stories from each county the project was being implemented (Meru and Makueni)

Time frame

20 working days from the date of engagement.

Skills and qualifications

  • We are looking for consultants/team with the following skills and qualifications;
  • Minimum qualification of a Bachelor’s degree in Communications, Journalism or equivalent
  • Demonstrated experience for at least 2 years in Public Relation and Communications for government / international NGOs would be an added advantage
  • Has experience in documenting stories of change among smallholder farmers especially in rural areas
  • Ability to produce work of the highest quality (provide at least three references from previous clients)
  • Experience in documentation using participatory methodologies
  • Proven record of excellent management, leadership, decision-making and interpersonal skills;
  • Proven track record of delivering concise and quality work under time pressure

You can download a detailed copy of the ToR from this link.

How to apply

Qualified and interested parties are asked to submit the following;

A detailed technical and financial proposal clearly demonstrating a thorough understanding of this ToR and including but not limited to the following;

  • Company profile (where applicable).
  • Description of the methodology
  • Demonstrated previous experience in similar tasks and other qualifications outlined in this ToR.
  • Proposed timeframe detailing activities and a work plan.
  • A detailed budget with breakdown of costs in USD

All proposals should be sent electronically with attachments in pdf and a subject line: Documentation of Success Stories – Empower@Scale Project to eastafricajobs@hivos.org not later than  March 3, 2022.