Hivos Southern Africa Hub – Malawi is inviting current and prospective suppliers of goods and services in the categories detailed below to apply for inclusion in the supplier database for the period 2025 – 2027.
| Categories of goods and services | |
|---|---|
| Category | Description |
| 1 | Office stationery and supplies |
| 2 | Computer equipment, printers, consumables, networking equipment, spares and other ICT accessories |
| 3 | Fire equipment and servicing |
| 4 | Security Services |
| 5 | CCTV, electric fencing, rapid response alarm systems, installation & servicing |
| 6 | Office furniture and equipment, interior decoration, supply and fitting of office blinds, carpets and curtains |
| 7 | Cleaning services, provision of office and window cleaning services, cleaning detergents, disinfectants and toiletries |
| 8 | Catering services, Outside catering, decorations |
| 9 | Repairs and maintenance of electrical equipment, solar panels, electrical inverters, locksmith services, general hardware, plumbing |
| 10 | Printing and publishing services, supply of printing sundries and consumables |
| 11 | Shuttle and taxi services |
| 12 | Promotional materials, advertising, signage and outdoor branding |
| 13 | Hotel accommodation, conference rooms |
| 14 | Health and Safety Equipment, supply and delivery of first aid kits, sanitary bins |
| 15 | Telecommunications services and maintenance |
| 16 | Foodstuffs, groceries, beverages, fruit and vegetables |
| 17 | Fumigation/Extermination |
| 18 | Garden Maintenance and landscaping |
| 19 | Works, repairs and maintenance |
| 20 | Car Hire Services |
General Instructions
- All applicants should note that this is only a supplier registration process and does not constitute an invitation to do business. Only selected suppliers will be notified of the outcome of this process.
- This prequalification does not amount to any contractual obligation on the part of Hivos and it is not obliged to invite any quotations from any or all candidates who have expressed their interest by responding to this invitation.
- Suppliers that cover various categories should submit separate documents for each category
- Hivos reserves the right to accept or reject any application without giving a reason.
Qualifications and Experience
Please ensure to submit the following certified scanned copies of documents listed below, if available, as these will be the basis for evaluation.
- Certificate of Registration or Incorporation, CR14 / CR6 (List of directors);
- CR6 / CR5 (Business Address);
- Current Tax Clearance Certificate;
- Certificate of Authorized Dealership;
- Documentation for any trading name used;
- Trade License;
- Company profile detailing (physical location & contact details, products, or service list);
- At least 3 reputable and verifiable/ traceable references, and payment terms;
- Full Banking details;
- Any other relevant Certificates such as Press Declaration Certificate, Quality Assurance Certificate and other Certificates as applicable depending on the nature of Commodity/Service which may help to operate your business entity.
Note: Hivos may decide to conduct a physical verification of Vendors’ Office premises and contact their clients to crosscheck necessary information provided in the expression of interest before finalizing its decision for the prequalification.
How to apply:
All applications are advised to clearly mark the category applied for and submitted via email to proposals.hubsaf@hivos.org or in a sealed envelope in the Tender Box addressed to: The Finance and Administration Officer, Hivos Southern Africa Hub – Malawi Office, Area 11, Plot 64, Lilongwe, Malawi by no later than 13 January 2025 at 16:00 CAT. Each package should clearly indicate on the envelope the category number and product/service name being applied for. Any submissions received after the time and date stipulated will not be accepted.
N.B. Kindly note Hivos does not charge any fee for registration of suppliers.
