Advert for the pre-qualification of suppliers for the financial year 2022/23 (Hivos East Africa)

June 22, 2022

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: Civic Rights in a Digital Age; Gender Equality, Diversity and Inclusion, and Climate Justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

To meet this objective, Hivos continuously seeks to partner with competent suppliers and service providers for supply of various goods and provision of various services.

What we are looking for

Hivos – supplier pre-qualification categories for FY 2022/2023

A. Category 1 – Supply of goods – HFEA/SG/2022-2023

Ref No. and CATEGORY

SOG1 Supply of General office Stationery

SOG2 Supply of ICT Hardware, Software, Accessories and Consumables

SOG3 Supply of Electric Appliances, Fittings and other related items

B. Category 2 – Services – HFEA/PS/2022-2023

Ref No. and CATEGORY

SERV1 Provision of Cleaning, Fumigation and Sanitary Services

SERV2 Provision of Courier services

SERV3 Provision of Hotels, Conference and Accommodation Services

SERV4 Provision of Office Repairs and Renovations

SERV5 Provision of Catering Services

SERV6 Provision of WAN and Internet Networking Services

C. Category 3 – Consultancy / specialized services – HFEA/CS/2022-2023

Ref No. and CATEGORY

CONSL1 Provision of Proposal Writing Services (Donor related)

CONSL2 Provision of Carbon Monitoring Services

CONSL3 Provision of Projects Mid and end term reviews

CONSL4 Provision of Projects Baseline Surveys

CONSL5 Provision of Rapporteur Services

D. Category  4 – Communication services – HFEA/CCS/2022-2023

Ref No. and CATEGORY

COMS1 Provision of Event-based Videography & photography

COMS2 Provision of documentary and film services

COMS3 Provision of illustration, cartooning and animation services

COMS4 Provision of copy editing services

COMS5 Provision of Editorial and Printing Services: design and printing of artwork

COMS6 Provision of Branded communications merchandise: pens, mugs, bags, hoodies, calendars, t-shirts, fridge magnets etc.

COMS7 Provision of gift packs

COMS8 Provision of translation services: English to French

COMS9 Provision of communications training services: media interviews, storytelling, brand positioning, social media engagement etc.

COMS10 Provision of social media pushing services

What to do

Please fill out this questionnaire.

In addition, the following documents will be reviewed as part of the received tender bids from all prospective organizations, please see detailed list of requirements in “Supplier Pre-qualification Requirements HIVOS 2022”:

i) Company Profile

ii) Tax Compliance Certificate of the Company

iii) Certificate of Incorporation for the Company

iv) Audited financial reports for the past three years for the Company

v) Certification from relevant governing authority for the category bidding for.

vi) At least three (3) references of organizations in the development sphere for similar services rendered.

Bids indicating i) The Reference Number and ii) Category Heading should be sent in via email  by 5:00pm July 15, 2022.  They should be addressed to:

The Procurement Prequalification Committee, Hivos
P.O. Box 19875-00202
ACS Plaza, Lenana Road
Nairobi, Kenya

Any Tender documents received after the above deadline shall be automatically rejected. Hivos reserves the right to accept or reject any application and is not bound to give reasons for its decisions.

For any inquiries please send an email to  and address it to The Secretary, Procurement Prequalification Committee, HIVOS

Please include a contact person for the company presenting the bid and their telephone number, as the winning bidders will be contacted by phone.  Canvassing will lead to automatic disqualification.

We particularly welcome tender applications from people who identify as being part of one or more of the rightsholder groups i.e. Women, LGBTIQ+, Persons with disabilities, Youth & Elderly and Indigenous & ethnic minorities.