Approach and Scope of Work

As a first step, the Business Development Unit is seeking qualified and suitable individuals/firms to specifically look at the European Commission (Directorate General for International Partnerships) co-financing approaches and needs. Other key donors’ approaches may also be taken into consideration as relevant to this assignment.

• Position Title:   Consultant: EU co-finance assessment
• Location: Remote
• Hours per week:  This consultancy is for a period of 16 days between 1 July and 15 September 2024.
• Deadline: June 16, 2024

Purpose/objective of the consultancy

The purpose of this consultancy is to assess Hivos’ existing ability and approaches to deal with European Commission co-financing requirements and to develop actionable recommendations to increase Hivos’ structural preparedness to meet future co-financing needs.

Responsibilities of the consultant

In collaboration with the Hivos Business Development Unit:

• Develop a strategy to achieve the objective of these ToR.
• Deliver the key outputs requested by this assignment, consisting of:
  1. An analysis of EU co-financing trends, rules and regulations;
  2. An internal assessment of Hivos’ current ways of working with EU co-financing;
  3. An analysis of partners/competitors’ approach to co-financing;
  4. Actionable recommendations to increase Hivos’ structural preparedness.
• Brief Hivos staff about key findings
• Advise Hivos staff on how to action the recommendations generated by the assignment

Responsibilities of Hivos

• Develop a structure to facilitate continuous communication / coordination between the consultant and Hivos.
• Define one person of contact for the coordination with Hivos.
• Provide the consultant with relevant information about Hivos’ vision, work and networks.
• Provide timely input and feedback to consultants’ questions and reports.

Deliverables/outputs: total of 16 days

• Documentation and analysis of legal requirements of European Commission co-financing rules and regulations and key trends on how said requirements are reflected in calls for proposals.3 days
• Comprehensive baseline assessment of Hivos’ current ways of working and preparedness to meet external co-financing needs (formal and informal procedures, decision-making structures, etc.).7 days
• Comparative analysis of partners/competitors’ approach to co-financing.4 days
• Short- and medium-term recommendations to strengthen Hivos’ preparedness to systematically deal with co-financing needs.2 days

Required skills and experience

• Senior (operational) management experience in an INGO context, preferably with direct responsibilities in resource mobilisation and/or (strategic) finance;
• Strong understanding of current EU co-financing rules (and eventually other key Hivos donors)
• Strong network and access to other key INGO stakeholders with a comparable size and mandate to Hivos;

Application process

Interested applicants should submit their applications June 16, 2024.

• A 2 page proposal that reflects the understanding of the assignment
• Indicative timelines for delivery of the main activities
• Financial proposal for the assignment including a daily all-inclusive rate in EUR
• Profile and CV of the consultant(s) including current contact information
• Overview of relevant assignments and proven track record in the last 5 years
• At least 3 references client organizations and key contact persons (include name; email address and mobile number)

The above-mentioned tasks to be performed are intended as a guide and should not be viewed as an inflexible specification as it may be modified following discussion with the selected consultant/firm.

What we offer

This consultancy is for a period of 16 days between 1 July and 15 September 2024.

We reimburse national travel-costs based on real costs and if approved by the Hivos contact-person beforehand. We aim to limit our carbon footprint. This means that no international travel is foreseen.

APPLY HERE