Are you a proactive and well-organized administrative professional with a service-oriented mindset, ready to thrive in a global, multicultural environment? Hivos is seeking an Office Administrator to join our Netherlands Office in The Hague. In this role, you will support the smooth day-to-day operations of the office.
Position information:
- Location: The Hague, Global Office
- Hours: 20-24 hours per week (preference to 4 days per week – Monday to Thursday)
- Reports to: Administration Manager / dotted line to P&C Manager EU/SWANA
- Salary Range: NL scale 8: €2.931,36 – €3.757,56 gross per month based on a 36 hours work
- Deadline: August 13th, 2026, 23.59 CET
About Hivos
Hivos is an international human rights and social justice organization founded in 1968, guided by strong humanist values. The organization is committed to promoting freedom, dignity, and equal opportunities, and to ensuring that people can actively participate in decisions that affect their lives and communities. Hivos works in partnership with civil society actors, activists, and communities to amplify diverse voices, strengthen agency, and address structural inequalities. Particular focus is placed on supporting marginalized groups to organize, advocate, and claim their rights.
Through its programs and partnerships, Hivos contributes to building inclusive, equitable, and sustainable societies where people have equal access to rights, resources, and opportunities.
Job purpose
The Office Administrator (AO) will support the Administration function of the Netherlands Office, in ensuring efficient office operations and compliance with organizational processes. The AO will assist with filing, records management, coordination of admin logistics and support to field/admin activities as directed.
Procurement & inventory management
- Contract management and vendor management of all assigned Vendors, including tracking of contracts, performance, and maintenance of facilities
- Prepare payments for all admin costs: Initiate Payments on Allsolutions
- Procure and manage inventory and supplies for the Netherlands office. ie stationery, kitchen items, cleaning items
- Manage all assets (tagging, tracking, maintenance, disposal)
- Secretary to the Country Procurement Committee: schedule meetings, record minutes and ensure action points are closed
Office administration
- Monitor adherence to Operational Safety and Health Requirements in coordination with P&C Manager regarding the RI&E
- Assist the Executive assistant on assigned duties
Facilities management
All round facilities management including and not limited to:
- Coordinate and manage general office operations
Documentation & Record-Keeping
- Filing and record-keeping of all operational documents.
Persons specifications
Qualifications
- Equivalent to a Dutch MBO education.
- Fluent in both Dutch and English (written and spoken).
Knowledge & Experience
- 1–3 years of experience in a similar or equivalent role.
- Proficiency in Microsoft Office and document management systems.
- Data analysis and reporting capabilities.
Skills & Competencies
- Strong time management skills with attention to detail while maintaining a broader perspective.
- Highly organized, with the ability to manage and prioritize multiple tasks effectively.
- Ability to manage multiple priorities and meet deadlines.
- Positive, can-do attitude with a proactive approach.
- Strong interpersonal skills and the ability to collaborate effectively in diverse teams.
- High attention to detail and accuracy.
- Integrity, accountability, professionalism and ethical judgement.
What we offer
In this position you will work at the Hivos’ Office in the city center of The Hague. We offer a stimulating work environment in a professional international organization with very dedicated staff. We offer a local contract based on Hivos local labor conditions, with remuneration commensurate with the experience and expertise.
We provide a laptop and travel expenses according to our commuting policies, as well as participation in our pension fund. Flexible working arrangement to be discussed.
Want to apply?
Please click the “Apply” button below:
Please submit the following documents no later than August 13th, 2026: résumé/CV in English (maximum two pages, PDF format), and a letter of interest in English (maximum one page, PDF format).
Kindly note that you must be in possession of a valid work permit for the Netherlands.
Background checks for final candidates
If you get selected for the final stage of the selection process, please note that professional references will be asked from your previous employers, and a safeguarding vetting will be done, in accordance with the Misconduct Disclosure Scheme’s requirements, which Hivos has endorsed.
Police clearance may be required (where the position requires it, and national laws allow it). Exceptions will only be made if there is prohibition of local legislation or when the candidate is unable to obtain police clearance due to activities on LGTB+ and Human Rights. https://www.hivos.org/who-we-are/our-organization/integrity/
Candidates are highly encouraged to provide a clear track record of results in their CV and to use their cover letter to clearly and concisely address the requirements of the role elaborated above.
Hivos is an equal opportunity employer and encourages diverse candidates – such as women and LGBTQIA+ people, persons with disabilities, and persons from negatively racialized groups – to apply.
