Call for suppliers: Hivos Hub Southern Africa

Hivos Southern Africa Hub – Zimbabwe, Zambia, Malawi, Mozambique, South Africa and Namibia is inviting current and prospective suppliers of goods and services in the categories detailed below to apply for inclusion in the supplier database for the period 2024 – 2026.

Categories of goods and services

Category

 – Description

1

Office stationery and supplies

2

Computer equipment, printers, consumables, networking equipment, spares and other ICT accessories

3

Fuels and lubricants

4

Motor vehicle service and repairs

5

Panel beating, motor vehicle spares and accessories

6

Fire equipment and servicing

7

Security Services

8

CCTV, electric fencing, rapid response alarm systems, installation & servicing

9

Office furniture and equipment, interior decoration, supply and fitting of office blinds, carpets and curtains

10

Cleaning services, provision of office and window cleaning services, cleaning detergents, disinfectants and toiletries

11

Catering services, Outside catering, decorations

12

PA systems and tent and chair hire

13

Repairs and maintenance of electrical equipment, solar panels, electrical inverters, locksmith services, general hardware, plumbing

14

Bulk water and purified water supplies and supply of water tanks

15

Printing and publishing services, supply of printing sundries and consumables

16

Shuttle and taxi services

17

Promotional materials, advertising, signage and outdoor branding

18

Ticketing and or travel agents

19

Hotel accommodation, conference rooms

20

Health and Safety Equipment, supply and delivery of first aid kits, sanitary bins

21

Air conditioning servicing and installations

22

IT & Telecommunications services and maintenance

23

Foodstuffs, groceries, beverages, fruit and vegetables

24

Customs clearance, forwarding/Container Terminal

25

Fumigation/Extermination

26

Garden Maintenance and landscaping

27

Swimming pool maintenance

28

Travel and Tours

29

Construction

30

Works, repairs and maintenance

31

Human Resources Services

32

Courier Services

33

Vehicle Towing Services

34

Insurance/Insurance Brokers

 

General instructions

  1. All applicants should note that this is only a supplier registration process and does not constitute an invitation to do business. Only selected suppliers will be notified of the outcome of this process.
  2. This prequalification does not amount to any contractual obligation on the part of Hivos and it is not obliged to invite any quotations from any or all candidates who have expressed their interest by responding to this invitation.
  3. Suppliers that cover various categories should submit separate documents for each category
  4. Hivos reserves the right to accept or reject any application without giving a reason.

Qualifications and experience

Please ensure to submit the following certified scanned copies of documents listed below, if available, as these will be the basis for evaluation.

  1. Certificate of Registration or Incorporation, CR14 / CR6 (List of directors);
  2. CR6 / CR5 (Business Address);
  3. Current Tax Clearance Certificate;
  4. Certificate of Authorized Dealership;
  5. Documentation for any trading name used;
  6. Trade License;
  7. Company profile detailing (physical location & contact details, products, or service list);
  8. At least 3 reputable and verifiable/ traceable references
  9. Payment terms;
  10. 10.Full Banking details;
  11. Financial Statements;
  12. Risk Indemnity Insurance;
  13. Environmental Management Agency Licence;
  14. Social Security Certificate;
  15. Any other relevant Certificates such as Press Declaration Certificate, Quality Assurance Certificate and other Certificates as applicable depending on the nature of Commodity/Service which may help to operate your business entity;

Note: Hivos may decide to conduct a physical verification of Vendors’ Office premises and contact their clients to crosscheck necessary information provided in the expression of interest before finalizing its decision for the prequalification.

How to apply:

All applications are advised to clearly mark the category applied for and submitted via email to proposals.hubsaf@hivos.org or in a sealed envelope in the Tender Box addressed to: The Administration Assistant, Hivos Southern Africa Hub, 20 Philips Avenue, Belgravia, Harare by no later than 30 April 2024 at 16:00 CAT. Each package should clearly indicate on the envelope the category number and product/service name being applied for.  Any submissions received after the time and date stipulated will not be accepted.

N.B. Kindly note Hivos does not charge any fee for registration of suppliers.