Consultancy: Research on access to public and private archives for creatives in Kenya, Uganda, and Tanzania.

Region: East Africa
Office: Nairobi
Hours: To be determined
Application deadline: May 7, 2021

About Hivos

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, it aims to contribute towards just, inclusive and life sustaining societies where people have equal access to opportunities, rights and resources. It works in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Hivos’ approach is solution driven, and it builds wider movements for change by amplifying and connecting voices.

About Resource of Open Minds (R.O.O.M) Program

Hivos is continuing with its long history of support to artists and makers through the Resource Of Open Minds (R.O.O.M) program. R.O.O.M seeks to deploy creative forces in the defense of civic space through supporting a new generation of makers to produce critical content. Critical content in the context of R.O.O.M means creative content that counters hegemonic narratives in society hence generating dialogue, debate, and dissent across different socio-political issues.

Background of consultancy

R.O.O.M seeks the following outcomes:

  1. Makers become more self-sufficient
  2. Makers are more independent.
  3. Makers produce more critical content
  4. Makers reach wider audiences
  5. Creative hubs have increased capacity to facilitate audio-visual productions.

As such, the delivery of the current assignment is to help the creatives achieve outcome 3 since access to archived material will complement already on going production of critical content across social, political, and economic themes.

The current cohort of R.O.O.M partners works on critical content across the following medium: online radio programming, podcasts, music production, documentary films, data artistry, puppetry and animation, film, fashion, literature, and infomercials. They then promote their content on digital platforms like social media channels and their organizational websites.

R.O.O.M would now like to improve artists access to archives and also support the work of National archive institutions as a way of improving criticality in the region amongst creatives.

Going by the above, this is assignment involves the following:

  1. The researcher to conduct an exploratory study on the present state of National Archive institutions in Kenya, Uganda, and Tanzania detailing some of the existing resources that could be of use to creatives.
  2. The researcher developing a tool kit/set of resources on how creatives can better utilize the existing archives for the work and how they can develop their organizational archives. This can be separate or incorporated in the report.
  3. The researcher to conduct 1 day workshop on how creatives can utilize the tools/resources developed.


  1. A report on the present state of the National Archives institutions across Kenya, Uganda, Tanzania.
  2. A tool kit/set of resources on how creatives can better utilize the existing archives for their work which can be separate or incorporated in the report.
  3. The researcher will conduct a one day workshop on how creatives can utilize the tools/resources developed.

Qualifications and experience

  1. A minimum of 5 years’ experience working in the creative and cultural industries in East Africa and beyond.
  2. Experience designing and implementing interactive, innovative, and creative online workshops.
  3. Extensive knowledge on public and private archives
  4. Proof of similar assignments done before.

The duration of the assignment is 21 working days including the research and the workshop.

A copy of the detailed Terms of Reference can be downloaded from this link

How to apply

All applications should be sent to the address by 7 May 2021 5pm with the following information:

  1. 1 page Cover letter detailing your experience, why you should be contracted for this assignment, and your proposed general approach to the consultancy.
  2. 3 page maximum CV of consultant and description of any partners or contributing institutions as appropriate.
  3. Not more than 1 page describing the technical proposal of how you will deliver the workshop.
  4. Not more than 1 page describing the financial proposal of how you will deliver the research and the 1 day online workshop.
  5. Examples and references of similar previous assignments delivered.

The email subject should read: ‘APPLICATION FOR ARCHIVES CONSULTANCY

Only shortlisted candidates will be contacted.